What are the plus points of using internet fax services?

in Fax

Internet faxing has steadily grown in popularity as it is not only lot more convenient than the traditional cumbersome fax machine but it is also far less expensive. With traditional faxing, a business had to incur a recurring expense on consumables. Besides, businesses had to maintain the machine and helplessly tolerate the time-consuming messy operation of the machine.

Sending/receiving documents through faxing is an essential form of communication for all businesses regardless of their size and scale of operations. Internet faxing is used on a daily basis by many business houses to send documents quickly and securely.

When you use a fax machine, you are terribly tied down to wherever the fax machine is located. If you're out of the office and an important fax comes in, you have to go back to the office to view it. As with an Internet fax service, faxes are received through your email account which means you can access the message anywhere you get an Internet connection.

While a fax machine was essentially the only choice three decades back, today more and more businesses have shifted to the far superior option of Internet fax service.

For the benefit of the business owners that are still continuing with the age-old conventional fax machine and putting up with its tedious method of operation, it may be useful to list out some of the major plusses of Internet faxing:

1.You use less paper because you selectively print only the documents for which you need hard copies.

2.You completely eliminate the recurrent buying/using expensive ink or toner.

3.There is no need for a separate dedicated phone line

4.Waste is avoided because all fax transactions are made through a computer account.

5.The actual cost of online faxing is very cheap and affordable even for small businesses.

6.The frustration of frequent paper jams, busy signals and messy paper files become things of the past once you switch over to internet faxing.

7.Faxes are sent directly to one's email account, so the recipient can simply save them in a computer.

8.Faxes can even be transmitted to a mobile device (mobile phone, smartphone, and tablet) where they can be viewed anywhere and at any time.

9.Many online fax service provider offer the option of a toll-free 800 number that motivates communication from customers located all over the country.

10.With online faxing, clients can send faxes from wherever they have access to a computer and internet connection.

11.As with an Internet fax service, faxes are received through your email account which means you can access the message anywhere you get an Internet connection.

12.As Internet fax services deliver faxes directly to your email in-box, the information they contain remains private and confidential.

13.A reliable Internet fax service provider adds an extra layer of security by encrypting messages.

14.Internet faxing provides the ability to send and receive multiple faxes simultaneously.

15.Internet fax services allow you to specify simultaneous delivery of faxes to multiple email addresses, assuring everyone has the information they need.

16.As Internet fax services deliver electronic files, faxes can be stored on a hard drive or server and they can be retrieved quickly anytime.

17.With a reliable Internet fax service, you will also be able to store faxes for several months to a year.

18.Finally, with Internet faxing, the paper and energy savings also help you make your office greener.

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James Allen has 173 articles online

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What are the plus points of using internet fax services?

This article was published on 2012/12/06